IMPROVEMENT OF THE GAMBIA EDUCATION

MANAGEMENT SYSTEM

1.0 The Case for change

1.1 Background

The Department of State Education (MOBSE) has had an EMIS is in place since 1998. It was developed through an EMP Project funded by the EU through the World Bank 3rd Education Project. The EMIS is now in its 4th/5th Version. However, it is presently unusable due to a number of reasons:

(i) The information currently in the database is out-of- date and therefore unreliable;
(ii) It has not been updated since 2002;
(iii) There has been a dire lack of skilled developers;
(iv) High staff attrition rate has impacted negatively on the quality of management; and
(v) Over-dependence on ‘gap-filling’ by volunteers or technical assistants has not helped the situation.

Although the basic infrastructure of the EMIS is in place, more computers and peripherals required solving the problem.

1.2 RATIONALE: In the light of the above situation, and given the Importance of this database there is an urgent need to implement the following changes:
(I) Review staff recruitment, training, and management
(ii) Redevelop the system
(iii) And during this process, develop/build a sense of ownership by DoSE staff and other potential users.

2.0 AIM: To redevelop the EMIS with a view to make it more reliable, more accessible more easily/promptly up datable, and more sustainable.

3.0 OBJECTIVES

3.1 Review the design and development notes of the present EMIS
3.2 Redevelop the system using competent trained local staff and local partners/expertise.
3.3 Improve upon the infrastructure to enable expansion of access to 6 Regional Offices and their associated clusters of schools.
3.4 To develop Wide Area Network that will make it possible and to update it in a timely manner.
3.5 Develop and provide appropriate training for staff, in date base design, development, management, ACCESS, and Excel, website design, website development, and website maintenance

 

4.0 PLAN OF ACTION:

Objectives

Activities

Timeframe

Inputs

Costs
($US)

Indicators of
success

1.Review the design and development notes of current EMIS

(i) Recruit additional staff and a consultant with strong background on Microsoft Access
(ii) Review existing design and development notes

6 months

1 local database consultant, two designers/ developers

2,500.00

-Review Report and new manual/guidelines

-Additional/new
Staff recruited

 

(iii) Redesign and redevelop the database

3 months

 

 

 

2.Training

3. (I). Training 12 DoSE staff and partners in database design, development and management (Training will include both Microsoft Access and Excel)
(ii) Training of 6 Network Administrators

3 months

3 months

 

4,800.00

4, 800.00


1,200.00

-12 DoSE staff and partners trained in database design, development and management, including training on both Microsoft Excel and Access

- At least 6 Network Administrators trained and able of maintaining the system

3.Improve upon he infrastructure and equipment to enable expansion of access to six Regional Offices, clusters
4. Establish LANs (Local Area Networks) in 6 Regional Offices and the SAFMU (School Agriculture Farms Management Unit)

Procurement of computers

Networking of 6 Regional Offices and SAFMU, including the

6 months


3 months

42 workstations


7 servers


Switches, RJ-45 cables, Network sockets, and cost of installation

42 x 1200 = 50,400.00

7 x 2500 = 17,500.00


7000.00

- SAFMU and
The 6 regional offices
Equipped;

LANs installed in each case

5.Install a Virtual Private Network (VPN)I

Installation of a Virtual Private Network at DoSE’s two Banjul offices, the 6 Regional Offices and SAFMU (This includes procurement of necessary hardware and software)

 

Contractor,

Needed hardware and software

45,000.00

VPN installed

6.Yearly subscription to Gamtel for leased lines

 

5 years

 

45,000.00

 

 

5.0 MANAGEMENT APPROACHES

• Project Management Team (PMT) and Co-ordinator
• The PMT will include relevant committees
• Management to function thru developed project strategy and Guidelines, including one on “gender-inclusiveness” of project.
• Monitoring and evaluation to be in – built in the structure and process of project.
• Regular Reviews and Reports to, inter alia, SMT, CCM

6.0 BUDGET

 

INPUTS

 Cost in $ US

1.

Recruitment of 3 local database consultants(Review the design and development notes)

2,500.00

2.

Training of 12 MOBSE Staff and Partners in database design, development and management, including Access and Excel

4,800.00

3.

Training of 10 Network Administrators

1,200.00

4.

Infrastructure and Equipment

67,900.00

5.

Installation of LANs

7,000.00

6.

Installation of VPN

45,000.00

7.

Leased Lines

45,000.00

 

GRAND TOTAL ($US)

 173,400.00

 

HON. MINISTER

 
H.E President Adama Barrow 

Readmore on his profile

 

Call for comments on the registry model for “.GM”

Please click below read, download document and send your comments to dotgm@moici.gov.gm .

 

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